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The Cost of a POS System

When considering the implementation of a Point of Sale (POS) system, understanding the associated costs is crucial for making an informed decision.

While there is an initial investment, the long-term benefits of improved efficiency, accuracy, and customer service often outweigh the costs.

Let’s delve into the various aspects that contribute to the cost of a POS system:

Hardware Costs

The hardware components of a POS system include barcode scanners, receipt printers, cash drawers, touch-screen monitors, card terminals, and more.

The cost varies based on the quality, brand, and functionalities of the chosen hardware.

While it’s important to invest in reliable hardware, businesses should also consider their budget and specific needs.

Software Licensing

POS software typically requires a licensing fee.

This cost varies depending on the software provider, the features included, and whether the software is purchased outright or subscribed to on a monthly basis. Some software solutions might offer tiered pricing with different levels of features and support.

Installation and Setup

The installation and setup process may involve hiring professionals to integrate the hardware and software components, configure the system, and ensure that everything functions seamlessly.

While some businesses might have the technical expertise to handle this internally, others may need to budget for external assistance.


Proper training is essential to ensure that staff members can effectively use the POS system.

Training costs might include on-site or remote training sessions and materials.

Investing in thorough training minimizes errors, enhances staff productivity, and maximizes the system’s benefits.

Maintenance and Support

POS systems require ongoing maintenance to ensure smooth operations.

Some providers offer technical support and updates as part of their service package, while others might charge additional fees.

It’s crucial to consider the level of support provided and factor in potential maintenance costs.

Integration and Customization

If your business requires integration with other software solutions, such as accounting or e-commerce website, additional costs might be incurred for customization and integration services. However, these costs are often offset by the efficiency gains achieved through streamlined operations.

Upgrades and Expansion

As your business grows, you might need to upgrade your POS system or expand its capabilities.

This could involve upgrading hardware components, adding new features, or integrating with more advanced business tools. Planning for these future needs can help manage costs in the long run.

Total Cost of Ownership (TCO)

When evaluating the cost of a POS system, it’s essential to consider the Total Cost of Ownership (TCO).

This includes not only the initial investment but also ongoing expenses like maintenance, software updates, and support. TCO provides a comprehensive picture of the financial commitment over time.

Sumundi Keepsales offers businesses an advantageous solution. While there is an initial investment of acquiring your desired hardware solution, the comprehensive features and efficiency gains it provides often lead to a positive return on investment.

With its real-time inventory management, sales insights, and seamless integration capabilities, Sumundi Keepsales empowers businesses to enhance their operations and customer interactions.

On Sumundi Keepsales, merchants can decide to get started with simple mobile tools like Phones and Tablets or go in for sophisticated or more advanced setups.

We do not charge extra fees for updates and maintenance.There are not limits on the number of users, transactions and products. And for very small businesses, there is a completely free plan you can get started with.

The cost of a POS system is influenced by various factors, including hardware, software, training, maintenance, and future expansion needs.

While it’s important to consider the initial investment, businesses should also assess the long-term benefits and efficiency gains that a well-implemented POS system can provide.

Careful evaluation and selecting a system that aligns with your business’s needs can lead to substantial returns and improved overall performance.

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